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> To produce exceptional quality tender submissions, tailored to the requirements of each individual client, producing the best possible bid for the company.
> To carry out research, update records and maintain detailed information as part of a busy and flexible team being responsible for advising and guiding senior members of staff on pricing options.
> The post holder must build relationships with internal departments such as sales and client care and with the external tendering body or authority to ensure the highest quality of work is achieved.
> The Tenders team is responsible for creating business winning documentation to an exceptionally high standard. The tender bids that the team produce accurately reflect the focus of the company as a whole, encapsulate a wealth of information and are portrayed from a sales focused perspective.
> It is critical that work produced is of a standard that guarantees the best possible chance of securing a tender bid. Team members are responsible for allocated workflow, take ownership of individual tenders being handled by the department and control the key milestones within each submission.
> The ability to prioritise workload is a pre-requisite for the role.
> The ability to create professional documentation to a very high standard is essential with particular focus on accuracy and care.
> Check various Tender Search systems on a daily basis and identify any contracts which may be of interest to the Company, either to bid or for market intelligence purposes.
> Responsible for updating all spreadsheets, databases and company sales records and to produce reports for both the team and for the board of directors when required.
> To develop good working relationships with all company departments.
> To follow relevant procedures for Tender compilation, authorisation and dispatch. Responsible for ensuring tenders are submitted consistently ahead of the deadlines set by the tendering authority or body.
> To maintain confidentiality at all times.
> Manage the tender submission through its entire life cycle. To edit text submissions made by other members of staff including more senior members of the team.
> The position requires that tenders and business proposals meet all relevant specifications; are in line with the most recent research available and best practice; and are compliant with client requirements.
> To provide technical and commercial writing skills to the team and have the ability to produce costing information to help the Tender Steering Team decision making.
> Receive and deal with inquiries from colleagues and Clients concerning Tenders
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