Admin Executive

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

𝗦𝗮𝗹𝗮𝗿𝘆 𝗿𝗮𝗻𝗴𝗲: 𝗥𝘀 𝟯𝟬𝟬𝟬𝟬𝟬 - 𝗥𝘀 𝟴𝟬𝟬𝟬𝟬𝟬 (𝗶𝗲 𝗜𝗡𝗥 𝟯-𝟴 𝗟𝗣𝗔)

Experience: 3+ yrs

Location: Pune

As a Admin Executive, you will be the backbone of our Pune operations, ensuring smooth day‑to‑day administrative processes while driving data‑driven insights through advanced Excel analytics. Your role will involve collaborating closely with cross‑functional teams to compile accurate MIS reports, develop interactive dashboards, and maintain meticulous vendor and expense records. You will leverage your analytical acumen to monitor financial flows, flag discrepancies, and recommend process efficiencies that boost productivity. By acting as a liaison between vendors, internal stakeholders, and finance, you’ll guarantee that our resources are utilized effectively and that the organization remains compliant with all regulatory requirements.

Requirements

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

• Manage and update comprehensive administrative databases with high accuracy and integrity.

• Develop and maintain advanced Excel models for monthly and quarterly reporting cycles.

• Design, build, and refresh interactive dashboards for executive decision‑making.

• Coordinate with vendors for supplies, services, and procurement, ensuring timely delivery and cost efficiency.

• Track and monitor expense reports, reconcile variances, and submit reconciliations to finance.

• Prepare and present MIS reports to senior management, highlighting key performance indicators.

• Implement and uphold document control protocols, archiving critical records electronically and physically.

• Handle travel arrangements, meeting coordination, and logistical support for senior leadership.

• Conduct periodic audits of vendor contracts, payment terms, and compliance mandates.

• Provide administrative support for meetings, workshops, and corporate events as required.

𝗪𝗵𝗮𝘁 𝗠𝗮𝗸𝗲𝘀 𝗬𝗼𝘂 𝗮 𝗚𝗿𝗲𝗮𝘁 𝗙𝗶𝘁

• Bachelor’s degree in Business Administration, Finance, or a related field.

• Minimum of 3 years’ experience in an administrative or finance support role.

• Expertise in advanced Excel functions – VLOOKUP, INDEX-MATCH, PivotTables, Macros, and VBA.

• Proven track record of generating accurate MIS reports and insightful dashboards.

• Strong vendor management experience, with a history of negotiating favorable terms.

• Excellent expense monitoring skills and a keen eye for detail in financial reconciliation.

• Proficiency in Microsoft Office Suite and familiarity with ERP or accounting software.

• Strong organizational skills and the ability to juggle multiple priorities with tight deadlines.

• Effective communication skills, both written and verbal, in English and Hindi.

• Proactive mindset with a willingness to continuously improve processes and systems.