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As Head Administration, you will be that crucial team member who strings the work of the rest of the team together. You will bring about a revolution in the way essential tasks are carried out and that’s what really makes you an integral asset to the team! All processes and operations will be under your microscope and our effectiveness will stem from your stellar organisation capabilities.
What we’re looking for:
A Bachelor’s degree with proven work experience in an operations heavy role, What the ideal team member will be like:
You are meticulous in your work, you love paying close attention to all the tiny details and you hate tasks that are left incomplete! You are that person who makes sure that everything is running smooth. Through your efforts you will ensure that no efforts of the team are lost, because your information management skills are just so good. If there’s one person who knows how to follow all the guidelines and procedures, it’s you! You enjoy interacting with people, you are a great problem solver and you thoroughly enjoy team work. You are the epitome of efficiency for this team
What you will have to do:
You will be responsible for ensuring that the various processes determined by the team are being followed, especially those with regard to information management and activity monitoring. You will play a key role in helping the company determine what administrative systems can be used for various functions, in a way that optimises time and efforts. You will provide input and insight that makes work smoother, faster and easier. You will also be responsible for being the expert information organiser who is vigilant of how our documents are organised, that all necessary paperwork is in order and that all activities within the team are constantly done as per the determined protocol!
You will be doing a good amount of data organisation and management of information, in a way that is immensely valuable to the team. This information will be diverse, covering our youth, mentors and strategic partners. Naturally, you will be our technology resource supervisor, working extensively on our backend system and looking into its various functions, some of which will include pairing of youth with mentors, tracking workshops and meetings and ensuring that all information is always up-to-date.
You will work with all members of the team in helping them streamline their activities such that there is seamless execution. This will include planning workshop schedules, assisting with youth job placements and coordinating mentor training requirements.
You will also be a point of contact between the company and the mentors that we get on board the program. Therefore, you will have abundant knowledge about the program (with support of the team, of course!) and will be ready to address queries of mentors as and when required. Of course, you don’t mind receiving multiple phone calls a day and you’re always great to talk to. Rest assured, there is immense growth potential that comes with this role and we will be happy to work with you to chart out your annual plans within the company.
working with a medium to large team
Knowledge of technology resource usage and A-grade microsoft office skills
Meticulous organisation and time management abilities
A reliable individual who can be depended upon by the entire team
Someone with a vision for development (even if existing experience is not from a relevant sector)
Solving a problem as pressing as this one does not call for employees, it requires someone with unconditional commitment. We are not looking for people who are in search of just-a-job, but someone whose vision and drive aligns with ours!
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